Organize your procurement catalog for better purchasing decisions
There’s more to contracts than meets the eye, and managing them can become a cumbersome task in procurement. To simplify dealing with contracts and bring efficiency into the procurement process, be it centralized or decentralized. Our platform converts contracts to catalogs, enabling teams to manage them collaboratively.
Reduce Maverick Spending With an Effective Catalog Management
EffiGO’s Procure-to-Pay (P2P) suite streamlines the procurement process by automatically converting contracts into comprehensive catalogs. These catalogs include crucial product details, such as specifications, drawings, payment, and delivery terms, which can be accessed by buyers from a centralized location. This enables organizations to effectively manage item profiles, catalogs, deliverables, and pricing with their suppliers.
Efficiently manage your procurement process with automated contract-to-catalog conversion, collaborative catalog management, bulk item upload, usage monitoring, and time-saving features.
Get the Best Value for Your Money With Organized Catalogs
The Procure-to-Pay suite provides buyers the ability to bulk upload items and service details with commercial and delivery information, making it easier to manage large volumes of information. Additionally, the suite includes tools for monitoring the utilization of catalog items based on cost center or business unit, helping organizations better track and control their spending.
Stay Competitive With Efficient Catalog
Management Practices
Project & location specific catalogs
- Users can make and assign project and location-specific catalogs
- Easy navigation and management
Contracts to shopping cart catalogs
- Contracted items can be automatically flipped into shopping-cart catalogs
- Get all different suppliers that you have contracts with for a searched item
Quick PRs and easy catalog-updation
- Raise purchase requisitions from catalogs cutting down on your overall TAT time
Controlled spending
- System informs you if you already have a contract for the searched item
Maximizing Procurement Power Through Efficient Catalog Management
Ease of Use
- eCommerce look and feel, allowing users to get comfortable quickly
- Intuitive interface that is easy to use
Actionable Intelligence
- Get category-wise SKUs- contracted or otherwise
- Utilization and service levels of suppliers
- Supplier availability and information linked to catalogs
System Intelligence and Visibility
- The system alerts you to whether or not an item is contracted
- Look at all the contracts existing for a searched item
Highlighting Customer Success Stories
FAQs
What is catalog management and why is it important for procurement?
Catalog management refers to the process of organising, maintaining, and updating catalogs of products or services in a procurement system. Catalog management is important for procurement because it enables organisations to create a centralised and standardised source of information about their suppliers and the items they offer, which can help streamline the procurement process and improve purchasing decisions. With an effective catalog management system, organisations can ensure that their procurement activities are consistent with their contract terms, pricing agreements, and compliance requirements.
How can the system help me manage my catalog effectively?
EffiGO’s Procure-to-Pay Suite can help you manage your catalog effectively by automatically converting contracts into catalogs for decentralised procurement. This allows you to collaboratively manage catalogs, item profiles, deliverables, and pricing with your suppliers. The catalogs can contain detailed product information, including specifications, drawings, payment, and delivery terms for each location/office and can be accessed by buyers in a centralised location. The system also includes tools for monitoring the utilisation of catalog items based on cost centre or business unit, helping organisations to better track and control their spending.
Can I customise my catalog layout and fields to suit my specific requirements?
We can configure your catalog layout and fields to suit your specific requirements. Users can make and assign project and location-specific catalogues and the system offers multiple views and search parameters to access catalog.
Can the system handle multiple catalogs for different categories of products or services?
The module can handle multiple catalogs for different categories of products or services. Users can make and assign project and location-specific catalogues, making it easy to manage large volumes of information.
Can I set up approval workflows for catalog items?
We can configure the approval workflows based on the hierarchy at your organisation. The system automatically routes catalogs for approval based on the configured workflow.
Can the system integrate with my requisition module to enable users to browse and select items from the catalog?
The system can integrate with your requisition module to enable users to browse and select items from the catalog. Users can browse through the items in the catalog, add them to cart like a shopping experience, and flip catalog information into purchase requisitions, making it easy to initiate the purchasing process.
Can I track the usage and performance of my catalog items using analytics or reports?
You can track the usage and performance of your catalog items using analytics or reports. The system provides actionable intelligence and users can get category-wise SKUs, utilisation and service levels of suppliers, supplier availability and information linked to Catalogs. Additionally, the system can inform you if you already have a contract for the searched item and look at all the contracts existing for a searched item.
