Enhance your dispatch process with automation and experience a 60% rise in efficiency
With rising customer demands, stiff competition, and technological advancements, an automated dispatch system has become the go-to solution for handling complex logistics with ease. Our procure-to-pay suite is designed to automate and streamline the dispatch process, enhance coordination and communication, and deliver real-time data to facilitate informed decision-making.
The Need to Craft the Perfect Dispatch Model is on the Rise
Organizations face complex and challenging issues when dealing with dispatches. The traditional dispatch process is often manual and fragmented, leading to inaccurate information and a lack of real-time visibility. As a result, organizations experience delays in processing, reduced supplier engagement, and inefficient use of resources. By automating the dispatch process, organizations can overcome these challenges and enhance their procurement and supply chain operations. Our procure-to-pay suite solution provides a range of features to automate the ASN process, including the ability to create ASNs from purchase orders, which improves the process’s efficiency and accuracy.
Optimize the dispatch operation’s effectiveness by automating the ASN process, which includes creating ASNs from purchase orders and amplifying the supply chain’s efficiency as a whole.
Must-Have Features For Better Supply Chain Management
Automated and flexible ASN creation
- Flip Purchase Orders into ASNs automatically
- Raise ASN against a pre-dispatch
- Raise a single ASN against multiple Purchase Orders
Electronic submission and tracking
- Suppliers to submit ASNs on the platform itself which organizations can track in real-time
- They can monitor the status of incoming shipments and make informed decisions
Data validation
- Validation of data contained in the ASN, such as product information, quantities, and pricing, from POs
- Ensure accuracy and compliance and remove errors
Flexible and configurable workflows
- Create and manage customizable workflows for approvals & gate entry
- Authorize approval from either the buyer team or plant team members for ASN
Electronic document management
- Electronically store and manage ASN documents in cloud storage, making them easily accessible to authorized personnel
Visibility and reporting
- Provide real-time visibility into the status of goods and generate reports that provide valuable insights into the procurement process
Collaboration with suppliers
- Enter accepted quantities and reasons for rejections with suppliers
- Buyers can track ASNs in real-time
Compliance with regulations
- Verify and comply with legal and regulatory requirements such as GST, LR, IR, e-way bill number, etc
Benefits To Maximize Your Dispatch Process Efficiency
Improved Visibility and Control
Automating the ASN process provides real-time visibility into the receipt of goods, allowing organizations to make informed decisions and have better control over their supply chain.
Increased Accuracy and Compliance
Automating the ASN process reduces the risk of errors and improves compliance with company policies and legal regulations.
Streamlined Communication with Suppliers for Collaboration
Automating the ASN process enables organizations to easily communicate with suppliers and improve coordination, resulting in more efficient and reliable supply chain.
Simplified Gate Entry Process
Streamline the gate entry process by including the invoice in the system along with the incoming vehicle details. Make it easier for security personnel to access the required information for incoming shipments.
Supplier Pre-Dispatch Requests and Quality Inspections
ASN module allows suppliers to raise pre-dispatch requests and quality inspections at their site on the platform. Ensure that the products being shipped meet the required quality standards and specifications. Mitigate the risk of receiving defective products.
Highlighting Customer Success Stories
FAQs
What is an ASN and how does it work?
ASN stands for Advanced Shipping Notice, which is an electronic notification sent by a supplier to a buyer to inform them of the impending delivery of goods. It typically includes details such as the expected delivery date, the contents of the shipment, and transportation information. By automating the ASN process, suppliers can send these notifications electronically, which improves the accuracy and speed of delivery information, allows buyers to better plan for receipt of goods, and facilitates better coordination between suppliers and buyers.
Can the system enable my suppliers to submit their ASN directly through the portal?
Yes, our Procure-to-Pay Suite solution allows suppliers to submit their ASNs directly through the portal. This eliminates the need for manual submission of paper documents and provides real-time visibility of the shipment status. This feature streamlines the process of sending and receiving information between suppliers and buyers, which can improve collaboration and coordination between the two parties.
Can I customise my ASN template and fields to suit my specific requirements?
There is provision for flexible and configurable workflows that enable organisations to create and manage customisable ASN templates and fields. This allows organisations to tailor the ASN to their specific requirements, ensuring that they capture the necessary information for their business processes.
Can the system handle communication between my procurement team and my suppliers through the portal?
Our solution enables communication between organisations and their suppliers through the portal. Organisations can send and receive messages to and from their suppliers, providing a centralised location for communication and reducing the need for emails and phone calls. This feature enables better collaboration and coordination between organisations and their suppliers.
Can I track the performance and history of my suppliers using the system?
Real-time visibility into the status of goods and generates reports that provide valuable insights into the procurement process. Organisations can use this data to track supplier performance and history, enabling them to make informed decisions about future supplier engagements. This feature allows organisations to improve their procurement and supply chain operations by identifying areas for improvement and implementing strategies to address them.
Can the system integrate with my receipt module to enable matching and reconciliation of receipts against ASNs?
You can integrate with the receipt module to enable matching and reconciliation of receipts against ASNs. This ensures that the goods received match the ASN and the corresponding purchase order, which improves accuracy and reduces the risk of errors. This feature streamlines the process of matching and reconciliation, saving time and effort for procurement teams.
