Automating requisitions to untangle purchase process complexities
Requisition is at the center of procurement. It executes planned purchases, triggers a fulfillment sequence in a project, and caters to ad hoc requirements. Today’s system has to be equally adept at handling automated scenarios while making manual requisition easy and intuitive. Tomorrow’s system has to be intelligent and cognitive. Our requisition module is how you get there.
The Need to Rethink Requisition Management
Traditional requisition systems are time-consuming and cumbersome while estimating and monitoring expenditures take a lot of work. In a constantly changing business environment, you need intelligent requisition management that users can intuitively use and complete the entire process, leveraging catalogs and a system that guides them with policies and suggestions.
Unlocked Efficiencies – The Value of Investing in Requisition Automation
Invest in a requisition management solution that drives best practices while ensuring cost control and compliance.
- An automated purchase requisition system provides end-to-end visibility into your procurement process and streamline the ordering of products from diverse suppliers.
- Goes beyond emails and spreadsheets to automate gathering requests, approve them, monitor purchases, and execute orders in one place.
Use our unrivaled process capabilities for an unparalleled requisition management experience to capture, approve, and monitor purchase requests.
A Foundation of Robust Features
PR analytics
- Track your performance relating to PRs – average turnaround time of PRs and Status
- Consolidation of PRs giving a comprehensive overview
Group your spending
- Map your PRs to the projects (allowing you to keep track of spend)
Workflow flexibility
- A highly adaptable workflow system is in place, affording the ability to make selections based on a variety of factors such as organizational hierarchy, departmental structure, material category, or purchase value
Enriching masters: Attribute-based PRs
- Overcome shortcomings of Item codes by raising PRs based on attributes
- Compare attributes through our system-generated reports
Mapping What’s Positive With Requisition Management in the Equation
Manage All Spending From a Single Platform
- Manage centralized and decentralized procurement on the same platform
- Assign requisitions to different teams
- Handle clarifications between PR users and sourcing teams on the platform – no emails required
Control Your Spending and Track Budget Expenditure
- Map items to the right cost centers in a single requisition request
- Real-time budget checks and validations
- Seek opinions from outside the approval hierarchy
- Deviations highlighted for necessary action
System Intelligence Makes Handling Requisitions Simple
- System intelligence differentiating between contracted and non-contracted items
- Simplified PR creation is available
- Last purchase information available to help identify deviations
FAQs
What is the process of creating a requisition and how does it work?
The module has a streamlined and automated process for creating requisitions. Users can create requisitions directly from the platform by selecting items from a catalog or by manually entering the details of the requested items. The system automatically captures relevant information such as material codes, taxation, and price estimation.
Once a requisition is created, it is sent for approval based on the workflow set up in the system. The approver can seek opinion from SMEs, and the system tracks the status of the requisition until it is approved, rejected, or cancelled. The system also provides detailed information to all stakeholders, and users can track the status of their requisitions at any point in time.
Can I create custom fields in my requisition form?
Users to create custom fields in their requisition form. Users can define attributes specific to their organisation and use them to raise PRs.
How does the system handle approval workflows for requisitions?
We offer flexibility in setting up approval workflows. Organisations can set up different approval workflows based on factors such as user hierarchy, location, category, and value of spend. The system automatically routes requisitions for approval based on the configured workflow. Approvers can seek opinion from SMEs before approving or rejecting a requisition.
Can the system integrate with our ERP or accounting system for budget control?
Yes, We can easily integrate with ERPs such as SAP, Oracle or any in-house legacy system and accounting systems for budget control. The system maps items to the right cost centers in a single requisition request, and budget validation is done in case of project plans. The system also provides last purchase information to help identify deviations.
Is there a limit on the number of requisitions I can create in the system?
There is no limit on the number of requisitions that can be created in the system. Users can create as many requisitions as needed.
Can I track the status of my requisition at any point in time?
Users can track the status of their requisitions at any point in time. The system provides PR analytics, which track the performance of PRs, including the average turnaround time of PRs and the statuses of PRs. The consolidation of PRs gives an overall view of requisitions.
How does the system handle changes or modifications to a requisition once it has been submitted for approval?
EffiGO’s Requisition Management module allows changes or modifications to a requisition once it has been submitted for approval. Users can modify or cancel their requisitions, and the system automatically updates the status of the requisition. The system also highlights any deviations that may require necessary action.
